Department of Civilian Secretariat for Police Service Vacancies

Posted on by Tebogo

Senior Administration Officer Vacancy at Civilian Secretariat for Police Service

REF NO: CSP/21/2023


Closing Date: 22 September 2023

Salary: R359,517 per annum

Centre: Pretoria

Requirements:

  • National Diploma/Degree in Public Administration or equivalent qualification.
  • 2-3 years of experience in Secretarial/Office Administration or Personal Assistant field.
  • Proficiency in management information and formal reporting systems.
  • Knowledge of office administration, Public Service Regulations, Public Service Act, Public Finance Management Act, Treasury Regulations, Supply Chain Management procedures, and Public Service staff code.
  • Computer literacy and strong communication (verbal & written) skills.
  • Presentation, planning, and organising skills.
  • Ability to interact with all functions and levels, including top management, and facilitation skills.
  • Analytical problem-solving approach, confidentiality, integrity, and honesty.
  • Ability to work under pressure and long hours.
  • Driver’s License.

Duties:

  • Provide executive administrative support, ensuring an effective flow of information and documents to and from the office of the Head of Department.
  • Coordinate travel arrangements, and schedules, and manage appointments.
  • Administer leave register and telephone accounts for the Office of the Head of Department.
  • Prepare briefing notes for the Head of Department and safeguard all documentation.
  • Provide logistical support services, process and submit subsistence and travel claims.
  • Handle queries from internal and external clients.
  • Manage the budget of the office of the Head of Department, monitor expenditure, and alert the Head of Department of possible over and under-spending.
  • Keep a record of expenditures and other financial commitments.
  • Check and verify financial reports, and compile various submissions/memoranda, and responses related to the disbursement function.
  • Oversee effective, efficient, and economical utilization of funds.

Enquiries:

For more information, contact Ms. NM Sefiti or Mr. M Maiko at Tel No: (012) 4931 390 / 012 4931 338.

This job spec provides an overview of the Senior Administration Officer position at the Department of Civilian Secretariat for Police Service, including its requirements and key responsibilities. Applicants should submit their applications before the closing date of September 22, 2023. For further details, please contact the provided individuals.

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